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Date of Official Gazette 16.06.2017 Issue of Official Gazette: 30098
Purpose
FIRST CHAPTER
Objective, Scope Basis and Definitions
ARTICLE 1 – (1) The aim of this Regulation is to stipulate the principles regarding education and examination procedures at Atılım University.
ARTICLE 2 – (1) This Regulation covers the provisions regarding educational activities and examinations executed at associate and undergraduate degree in higher education programs of Atılım University.
ARTICLE 3 – (1) This Regulation has been prepared based on the Articles 14, 43 and 44 of the Higher Education Law date 4/11/1981 and number 2547.
ARTICLE 4 – (1) The terms given below have the meaning given opposite to them wherever used in this Regulation:
ı) Executive Committee: Executive Committees of schools and vocational school of Atılım University;
Education, Registration, Programs, Courses, Academic Year
ARTICLE 5 – (1) An academic year consists of two semesters, each consisting of sixteen weeks. Semesters also cover semester final exam periods. Semester period of the programs which include compulsory long-term summer internship can be shortened with the approval of the Senate on the condition that course hours are not reduced. Courses are arranged on semester basis. However, summer school which shall be executed in compliance with relevant regulation can be opened in addition to the fall and spring semesters. Academic calendar announced by the University shall regulate the dates and periods of registration, courses, exams and other similar academic activities conducted in an academic year.
ARTICLE 6 – (1) The student quotas allocated for programs shall be determined by the Board of Trustees upon the proposal of the Executive Board of the University and notified to the relevant units and departments by the President’s Office.
ARTICLE 7 – (1) Student transfer applications from in and out of the University shall be made in accordance with the provisions of relevant legislations and Senate resolutions.
ARTICLE 8 – (1) The exchange or special status students are the registered students or graduates of another university who take courses in the associate degree or undergraduate programs of the University within the scope of national and international student exchange programs or special student status for a given period in compliance with the provisions of relevant legislation. Special status students are not awarded diploma and title; however, a document including their courses and grades may be issued. If these students register in Atilim University afterwards, the courses and grades taken at the University may be included in GPA calculation of the students according to the resolution of relevant board. The admission of special status students to undergraduate courses is subject to the resolution of relevant boards. These students shall pay the tuition fee determined by the Board of Trustees for two courses. However, the special status students who have three or more courses shall pay the tuition fee determined by the Board of Trustees for an academic term. If they intend to take courses from summer school program within the scope of exchange program or special status, they shall pay the summer school tuition fee determined by the Board of Trustees.
ARTICLE 9 – (1) Registration transactions of students admitted to the University at any level shall be carried out in accordance with provisions of relevant legislation within the periods announced by OSYM on the condition that all necessary documents are submitted and all conditions specified by the University are duly met. Students who fail applying in announced period, paying tuition fee, submitting necessary documents and meeting specified conditions shall not be registered.
ARTICLE 10 – (1) Education at the University is subject to tuition fee. Tuition fee amounts, payment principles and procedures are regulated by the Board of Trustees every year and tuition fees must be paid within the dates specified in academic calendar. Students who do not pay their tuition fee in due time must pay the fee with the delay fine determined by the Board of Trustees in late/fined payment dates. Students who have not paid their tuition fees cannot register in the University or renew their registration.
ARTICLE 11 – (1) Students must renew their registration in the beginning of each semester within the time announced in the academic calendar following the payment of the tuition fee of the semester and the approval of their course schedule by their academic advisors. Students are required to renew their registration and carry out the approval procedure of their course schedule by themselves.
ARTICLE 12 – (1) Syllabi and distribution of courses by semester shall be arranged by relevant departments and approved by school/vocational school.
ARTICLE 13 – (1) Courses are divided into two groups as compulsory and elective. Student are obliged to take every course of the department they are registered as well as elective courses of which number and type specified in curriculum. Elective courses are determined by the board of schools/vocational school.
ARTICLE 14 – (1) Credit value of a course is determined on the basis of the studies (theoretical course, practice, internship, seminar, individual study, exams, assignments) required for duly completion of a course. A semester is arranged to consist of 30 credits. Courses such as project, internship and field study are given credits, as well.
(2) Courses that will not be counted in grade point average shall be specified by the Senate.
ARTICLE 15 – (Amended: RG-6/8/2017-30146)
ARTICLE 16 – (1) Students of a department may be granted a right to do a double major in another undergraduate program. The principles regarding double major programs are determined by the Senate.
ARTICLE 17 – (1) Students of a department may be granted a right to do a minor in another undergraduate program. A minor program is not accepted as a separate undergraduate program. The principles regarding minor programs are determined by the Senate.
Grades, Evaluation and Attendance
ARTICLE 18 – (1) Students have to attend courses, practices, exams and other academic studies necessitated by instructors.
ARTICLE 19 – (1) Students take final exams apart from midterm exams and assignments. A minimum of one midterm exam is held in each semester. Midterm dates are announced by relevant departments or dean’s offices/schools in the first month of the semester. Midterm exam dates are changed upon the approval of departments or dean’s offices/schools. Short exams may be carried out unannounced. Final exams are held in the dates and places announced by the University. Students shall be given a final grade by the instructor on the basis of their midterm and final examinations grades, assignments and the attendance record.
ARTICLE 20 – (1) Students who cheat, allow cheating or attempt to cheat in examinations shall receive “0” grade from that course. In addition, disciplinary proceeding shall be carried out on the basis of relevant legislation.
ARTICLE 21 – (1) Students are given a letter grade by instructors for each course at the end of registered semester.
Letter Grade Coefficient Point |
AA 4.00 90-100 |
BA 3.50 85-89 |
BB 3.00 80-84 |
CB 2.50 75-79 |
CC 2.00 70-74 |
DC 1.50 65-69 |
DD 1.00 60-64 |
FD 0.50 50-59 |
FF 0.00 <50 |
ARTICLE 22 – (1) Students can object to midterm, final exam or letter grades due to a material error by applying to relevant course instructor within 7 days following the announcement of grades. Objection applications after this period shall not be accepted.
(2) If instructors find a material error in letter grades, they apply to chairperson of department or dean of school along with supporting documents. In such cases, the chairperson or dean corrects the letter grade within 7 days following the date of objection and informs the Directorate of Student Affairs accordingly. In addition, correction of material errors found out by instructors after this period subject to the decision of relevant board.
ARTICLE 23 – (1) Success score of students is determined by the Directorate of Student Affairs by calculating their semester and cumulative grade point averages. Total credit earned from a course is calculated by multiplying the coefficient of the final grade by the credit hours. In order to calculate the Grade Point Average (GPA) for any given semester, the total credit points are divided by the total credit hours. The averages are rounded up and represented with two digits after point. CGPA is calculated with all current courses taken and registered by students since their registration in the University. Calculation of semester and cumulative grade point average is based on the grades from (FF) to (AA). The most recent grade earned for a repeated course is used to calculate CGPA. All grades are shown on transcript.
ARTICLE 24 – (1) Undergraduate students whose semester and cumulative grade point average is equal to and higher than 2.00 are accepted to be satisfactory. Students whose semester point average is between 3.00 and 3.49 with the lowest normal course load are accepted to be honor student, and between 3.50 and 4.00 high honor student. List of honor and high honor students are announced at the end of each semester. Courses taken in summer school are not included in calculations for graduation and honor student rankings.
(2) Undergraduate and associate degree students whose semester and cumulative grade point average is lower than 2.00 are accepted to be unsatisfactory. Students who are registered in the second or higher semester at the University and whose GPA is lower than 1.70 at the end of registered semester may repeat failed courses and take a maximum of 15 new credits in order to increase their GPA over 1.70.
Students whose GPA is equal to or higher than 1.70 and less than 2.00 may take courses as much as their course load including new courses; however, failed courses must be taken primarily. Withdrawn (W) courses and the courses not taken in normal semester are accepted new courses. Repeated and withdrawn courses (W) or the courses not taken in normal semester are subject to the provisions specified in Article 25. Semesters with course repeat are included in maximum period of study.
ARTICLE 25 – (1) Students who are given (FF), (FD), (W), (NA) or (U) in a course, or do not take the course in normal semester must take that course in the first semester in which it is available and included in curriculum. If the course is elective or out of curriculum, students take the courses approved by their registered department instead.
(2) Students who intend to increase their GPA may repeat a course they have passed within following four semesters in accordance with course load principles. In repeated courses, the latest grade is applicable no matter what the previous grade is.
ARTICLE 26– (Amended: OG-2/10/2018-30553) (1) Among associate and undergraduate students who take all courses in their curriculum:
Success status and grade point averages of students are calculated on the basis of the grades obtained in additional exams.
FOURTH CHAPTER
Term of study, diploma requirements, leaves
ARTICLE 27 (1) Normal term of study for 2-year associate degree programs is four semesters, while students must complete 8 semesters for 4-year undergraduate programs. Students meeting the conditions specified in the Article 28 can graduate earlier. Students must complete 2-year associate degree programs within 4 years and 4-year undergraduate programs within 7 years beginning from the first registered semester excluding one-year preparatory school without considering whether students registered in each semester, on the condition that there is not a valid reason specified in this Regulation.
ARTICLE 28 – (1) In order for the issuance of associate degree/undergraduate diploma, students must pass their courses in curriculum with (DD) or higher and have a minimum CGPA of 2.00. In addition, the courses which are not included in GPA calculation must be graded (S). Students whose CGPA is 3.00-3.49 shall graduate as Honor Students, and students whose CGPA is 3.50-4.00 as High Honor Students.
ARTICLE 29 – (1) Provisions of relevant legislation shall be applied for appointment to a vocational school or issuance of associate degree diploma for students who cannot complete their undergraduate program. Students must be graded (DD) or higher for all courses necessary for associate degree diploma.
(2) In order to be entitled to graduation and issuance of diploma or certificate of graduation, students must have no liability to the University including tuition fee.
ARTICLE 30 – (1) All courses taken by students from their registration to their discharge and their letter grades are recorded in students’ transcripts by the Directorate of Students Affairs. Authenticated copies of transcripts are submitted to students in person or by post. In addition, transcripts are issued upon the request of public institutions.
(2) The Directorate of Students Affairs is authorized to issue, submit or post transcripts.
ARTICLE 31- (1) The student wishing to disenroll may write a petition and apply to the Directorate of Student Affairs. If students who disenroll from the University at their own request or are disenrolled by the University apply for disenrollment before the first day of courses indicated in the academic calendar, 90% of their tuition fee shall be refunded. If the application is made within 15 days following the starting date of courses, 75% of their tuition fee shall be refunded. However, in the cases where students apply for disenrollment or are disenrolled after 15 days following the first day of courses, their tuition fee shall not be refunded. Disenrollment of students is notified to relevant department, school or vocational school.
(2) The students who disenroll from the University at their own request, are exmatriculated due to failure of renewing registration, academic failure or disciplinary punishment, or entitled to graduate and receive diploma must have no liability to the University including tuition fees and complete disenrollment procedures specified by the University in order to receive their diploma or the documents submitted during registration.
ARTICLE 32 – (1) Students may take leave with decision of relevant executive board and approval of the President’s Office on the condition that they return and continue their education at the University. Students pay the half of tuition fee of relevant semester.
Leave applications of students who do not pay their tuition fee shall not be accepted.
ç) Students intend to study abroad;
ARTICLE 33 – (1) All kinds of notifications are submitted to students in person against signature, sent to students’ address provided during registration, through registered mail or announced by relevant department or unit, if notification cannot be submitted by means of abovementioned methods.
(2) Students who provide wrong or incomplete address information during registration or do not notify the Directorate of Student Affairs and relevant school after any address change cannot make any claim for non-delivery of notifications.
Miscellaneous and Final Provisions
Abolished Regulation
ARTICLE 34 – (1) The Regulation on Student Registration, Admission, Associate and Undergraduate Education and Training and Examination date 20.06.2012 and number 28329 is hereby abolished.
PROVISIONAL ARTICLE 1 – (1) The provision regulated in the Article 26 regarding additional period and exam right shall take into effect in the beginning of the spring semester of 2017-2018 academic year.
ARTICLE 35 – (1) This Regulation shall go into effect in the beginning of 2017-2018 academic year.
ARTICLE 36 - (1) This Regulation is executed by the President of Atılım University.
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The Regulation was published in the Official Gazette: |
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Date |
Issue |
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16/6/2017 |
30098 |
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The Regulations on the Amendment of the said Regulation were published in the Official Gazettes: |
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Date |
Issue |
|
1 |
6/8/2017 |
30146 |
2 |
2/10/2018 |
30553 |